Name and address of the person in charge

The controller is the body which alone - or jointly with others - determines the purposes and means of the processing of personal data. The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

Ingenieurbüro Ohlsen GmbH
Represented by: Otfried Heineck
Eiserne Hand 13 | 35305 Grünberg | Germany
Tel: +49 6401 223200 | Email: info@ibohlsen.de
Internet pages:
www.ibohlsen.de
www.ingenieure-hessen.de

 

Contact details of the data protection officer

We have a data protection officer: Vinzent Kallis
You can reach the data protection officer by post at Ingenieurbüro Ohlsen GmbH, FAO data protection officer, Eiserne Hand 13 | 35305 Grünberg | Germany.

 

I. General information on data processing

1. Scope of the processing of personal data

The controller collects and uses personal data of its users (hereinafter also referred to as “data subject”, “person concerned” or “visitor”) only insofar as this is necessary to provide a functional website and to display the content and services. The collection and processing of users’ personal data for other purposes only takes place regularly with the user’s consent. An exception applies in cases where it is not possible to obtain prior consent for factual reasons, the processing is carried out on the basis of pre-contractual or contractual measures, the processing of the data is permitted by law and/or the controller has a legitimate interest in the processing. 
Your personal data is as a rule collected directly from you, e.g. when you contact us, consent to services on this site or use forms on this website. In addition, technical data that is absolutely necessary for the operation of the site is automatically collected when you access the site.

 

2. Legal basis for the processing of personal data

Insofar as the controller obtains the consent of the data subject for the processing of personal data, Art. 6 para. 1 sentence 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data. If special categories of data are processed in accordance with Art. 9 para. 1 GDPR, Art. 9 para. 2 lit. a GDPR shall apply as the legal basis. For any transfer to a non-secure third country by means of consent, the processing is carried out on the basis of Art. 49 para. 1 sentence 1 lit. a GDPR. If you have consented to the storage of cookies or access to information in your terminal device, the data processing is also carried out on the basis of § 25 para. 1 TDDDG.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 sentence 1 lit. b GDPR shall serve as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures. If the person is the contact person of a (potential) business partner (customer, supplier, partner), the legal basis for (pre-)contractual measures is Art. 6 para. 1 sentence 1 lit. f GDPR.
Insofar as the processing of personal data is necessary to fulfil a legal obligation to which the controller is subject, Art. 6 para. 1 sentence 1 lit. c GDPR shall serve as the legal basis.
In the event that vital interests of the data subject or another private individual require the processing of personal data, Art. 6 para. 1 sentence 1 lit. d GDPR shall serve as the legal basis.
If the processing is necessary to safeguard a legitimate interest of the controller or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 sentence 1 lit. f GDPR shall serve as the legal basis for the processing.

 

3. Data erasure and duration of processing

If no exact storage period has been specified in this data protection information, the personal data of our website visitors shall remain with us until the purpose for data processing no longer applies. The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply or consent given by the data subject is revoked or processing is objected to. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the above standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.

 

4. Recipients of personal data

Within our organisation, access to your personal data is generally granted to those departments and areas that require it within the scope of our activities and for the purposes described in each case and that are authorised to process this data.
As part of our service provision, we commission processors who contribute to the fulfilment of contractual obligations. We work together with service providers, such as service providers for IT maintenance services, video conferencing tools or newsletter dispatch (“processors”). These service providers will only act in accordance with our instructions and are contractually obligated to comply with the applicable data protection requirements. To this end, we conclude corresponding written order processing contracts with these service providers. If certain processors are used to process personal data, we will inform you of this by means of a separate reference to the respective processing in this data protection information.
We may transfer personal data to courts, supervisory authorities or law firms if there is a legal obligation to do so in accordance with Art. 6 para. 1 sentence 1 lit. c GDPR or if it is necessary for the assertion, exercise or defence of legal claims in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR and there is no reason to assume that our data subjects have an overriding interest worthy of protection in not disclosing the data.

 

5. Necessity of the provision of personal data

The provision of your personal data is not required by law or contract. There is no obligation to provide it. However, non-provision may mean that you cannot use functions, services, forms and other processing on our website. We recommend that you only provide personal data that is required, for example, to process your enquiry, to carry out your desired offer and to use the functions we offer. If the provision of your personal data is required by law or contract, we shall inform you of this by means of a separate reference to the respective processing in this data protection information.
The collection of technical data (and possibly the collection of your IP address as personal data) for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website and takes place automatically when you access this website. If you do not wish to do so, you must leave this page.

 

II. Rights of the data subject

If we process your personal data, you as the data subject have the following rights vis-à-vis us as the controller:

1. Right to information, Art. 15 GDPR 

Within the framework of the applicable legal provisions, you have the right to (free) information about your collected and stored personal data at any time. This includes, among other things, information about the purposes of the processing, its origin and recipients, the storage period and the existence of various rights. 

 

2. Right to rectification, Art. 16 GDPR

You have a right to rectification (also in the sense of completion) of your data vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete for the purpose of processing. The controller must make the correction immediately.

 

3. Right to erasure, Art. 17 GDPR

You may request the erasure of your personal data at any time under the conditions of Art. 17 GDPR, unless there are still circumstances that authorise or obligate the controller to continue processing your personal data (such as statutory retention obligations).

 

4. Right to restriction of processing, Art. 18 GDPR

If the legal requirements are met, you may request a restriction on the processing of your personal data within the scope of Art. 18 GDPR.

 

5. Right to information, Art. 19 GDPR

If your personal data has been processed by recipients to whom the controller has disclosed the data, the controller is obligated to inform them of your requests for rectification, erasure or restriction of processing, unless this proves impossible or involves a disproportionate effort. You may request that the controller informs you about these recipients.

 

6. Right to data portability, Art. 20 GDPR

If you have provided us with personal data and automated processing is carried out on the basis of your consent or on the basis of a contract, you have the right to transfer the data provided by you within the scope of Art. 20 GDPR, provided that this does not adversely affect the rights and freedoms of other persons. The data is provided in a common, machine-readable format. If you request the direct transfer of the data to another controller, this shall only be done to the extent that it is technically feasible.

 

7. Right to object, Art. 21 GDPR

You have the right to object to the processing of your data at any time, provided that the processing is carried out on the basis of a balancing of interests. This is the case if the controller relies on the public interest or its legitimate interest for processing (see Art. 6 para. 1 sentence 1 lit. e and f). The prerequisite is that you assert reasons arising from your particular situation which outweigh the interests of the data controller. The controller shall no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims. 
Art. 21 para. 2 GDPR contains a special, deviating regulation if the personal data concerning you is used for direct marketing. Here you have the right to object to the processing of your personal data at any time without further requirements. The personal data concerning you shall no longer be processed for the purpose of direct marketing. If profiling is associated with direct advertising, you may also object to this. 
You have the option of exercising your right to object in connection with the use of information society services by means of automated procedures that use technical specifications.

 

8. Automated decision in individual cases, Art. 22 GDPR

In accordance with Art. 22 GDPR, you have the right that decisions which produce legal effects concerning you or similarly affect you are not based solely on automated processing, including profiling. Exceptions may exist if appropriate measures for the protection of your person are guaranteed and there are necessary contractual regulations or a legal provision or you have expressly consented.

 

9. Right to withdraw your consent, Art. 7 para. 3 GDPR

You have the right to revoke your declaration of consent under data protection law at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation. You can send your withdrawal by email or by post to the person in charge.

 

10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority for data protection, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority responsible for us is the Hessian Commissioner for Data Protection and Freedom of Information. If you are in another federal state or not in Germany, you can also contact the data protection authority there.

 

III. SSL/TLS encryption

This website uses SSL/TLS encryption for security purposes and to protect the transmission of confidential content, such as the enquiries you send to us as the site operator. An encrypted connection can be recognised by the fact that the address line of the browser changes from “http://” to “https://” and by the lock icon in the browser line. If SSL/TLS encryption is activated, the data you transmit to us cannot be read by third parties.

 

IV. External hosting

1.    Description and scope of data processing

This website is hosted by an external service provider (“hoster”). The personal data collected on this website is stored on the hoster’s servers. This may include IP addresses, contact requests, meta and communication data, contract data, contact details, names, page views and other data generated via a website.

 

2.    Legal basis for data processing 

The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f GDPR for the provision of the website.

 

3.    Purpose of data processing

The hoster is used for the purpose of secure, fast and efficient provision of our online services and the reliable presentation and provision of our website by a professional provider. Our legitimate interest lies in these purposes.

 

4.    Duration of storage, objection and removal options

The data shall be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. In the event of the collection of data for the provision of the website, this is the case when the respective session has ended. 
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user

 

5.    Conclusion of a contract for order processing

In connection with the data processing described above, the data is forwarded and processed by our external hoster: compositum Multimedia-Agentur GmbH, Lindenstrasse 37a, 36037 Fulda, Germany. We have concluded an order processing contract with our hoster. This is a contract prescribed by data protection law, which ensures that our hoster processes the personal data of our website visitors only in accordance with our instructions and in compliance with data protection regulations (GDPR, BDSG, etc.).

 

V. Provision of the website and creation of log files

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the system of the accessing end device. 
The following data is collected:
(1) Information about the browser type and version used
(2) The user’s operating system
(3) The user’s IP address
(4) Date and time of access
(5) Internet pages accessed by the user’s system via our website
The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

 

2. Legal basis for data processing 

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 sentence 1 lit. f GDPR.

 

3. Purpose of data processing

Temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session. 
Storage in log files takes place to ensure the functionality of the website. We also use the data to optimise the website and to ensure the security of our information technology systems. The data is not analysed for marketing purposes in this context.
These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR.

 

4. Duration of storage, objection and removal options

The data shall be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. In the event of the collection of data for the provision of the website, this is the case when the respective session has ended. 
If the data is stored in log files, this is the case after [seven days] at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or anonymised so that it is no longer possible to identify the accessing end device.
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object. 

 

VI. Contact by email and/or telephone

1. Description and scope of data processing 

Our website and our signatures contain email addresses and telephone numbers that can be used to contact us electronically and/or by telephone. In this case, the personal data of the data subject transmitted with the email shall be stored. If you contact us by telephone, personal data may also be stored in order to process your enquiry. 
No data will be passed on to third parties in this context. The data will only be used to contact you and to conduct the conversation.

 

2. Legal basis for data processing 

The legal basis for the processing of data transmitted in the course of sending an email or during a telephone call is Art. 6 para. 1 sentence 1 lit. f GDPR. If the contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 sentence 1 lit. b GDPR; if the contact person is the contact person of a (potential) business partner (customer, supplier, partner), the legal basis for (pre-)contractual measures is Art. 6 para. 1 sentence 1 lit. f GDPR.

 

3. Purpose of data processing

The processing of personal data serves us solely to process the contact. This also constitutes the necessary legitimate interest in the processing of the data.

 

4. Duration of storage, objection and removal options

The data shall be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. For personal data sent by email or transmitted by telephone, this is the case when the respective conversation with the data subject has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified. If a contract is concluded as a result of the contact, the corresponding (statutory) retention obligations and regulations apply.
If a data subject contacts us by email or telephone, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued. All personal data stored in the course of contacting us shall be deleted in this case.

VII. Form for your online application

1. Description and scope of data processing 

The data controller collects and processes the personal data of applicants for the purpose of handling the application process. Processing can also be carried out electronically. This is particularly the case if you use our online form provided for this purpose and send us your application. In the course of your online application, we shall collect and process the following personal application data from you within the form:
(1) Your master data (such as first name, surname, name affixes, date of birth)
(2) If applicable, work permit / residence permit
(3) Contact data (such as private address, (mobile) telephone number, email address),
(4) Skill data (e.g. special knowledge and skills)
(5) Other data that you transmit to us as part of the application process.
Your personal data is as a rule collected directly from you as part of the recruitment process, in particular from the application documents, the job interview and the personnel questionnaire.

 

2. Legal basis for data processing 

The legal basis for the processing of applicants’ data is Art. 6 para. 1 sentence 1 lit. b GDPR in conjunction with § 26 para. 1 BDSG for the establishment of an employment relationship. 
The legal basis for the processing of all other personal data processed during the sending process and transmitted via your online application is Art. 6 para. 1 sentence 1 lit. f GDPR. 

 

3. Purpose of data processing

Your personal application data is collected and processed exclusively for the purpose of filling vacancies within our company. The primary purpose of data processing is therefore to establish an employment relationship with the controller.
As a matter of principle, your data shall only be forwarded to the internal offices and specialist departments of our company responsible for the specific application procedure. 
The other personal data processed during the sending process serve to prevent misuse of the application form and to ensure the security of our information technology systems. Our legitimate interest also lies in these purposes.

 

4. Duration of storage and removal option

If you are hired, we shall transfer your application documents to your personnel file. After termination of the employment relationship, the personal data that we are legally obligated to retain shall continue to be stored. This regularly results from legal obligations to provide evidence and retain records, which are regulated in the German Commercial Code and the German Fiscal Code, among others. The storage periods are then up to ten years. In addition, personal data may be retained for the period during which claims can be asserted against us (statutory limitation period of three or up to thirty years).
In the event of rejection, your application documents shall be deleted no later than six months after completion of the application process, unless you have given us your consent for longer storage (applicant pool).